Smarter signing. No paper, no waiting.
All participants sign documents – independently or in a specific order. Eliminate traditional signing, simplify approvals, and save time and money.
– A SYSTEM TRUSTED BY LEADING COMPANIES
-STEPS
From document to signature
This legal obligation will also apply to all sole proprietors and flat-rate taxpayers starting January 1, 2027.
This legal obligation will also apply to all sole proprietors and flat-rate taxpayers starting January 1, 2027.
– BENEFITS
Advantages of SignFlows
Efficient
Approve and exchange legally binding documents in just 2 minutes.
Cost-effective
Save on paper, toner, postage, and labor — a significant reduction in costs.
Convenient
Intuitive interface and practical design — easy to learn and use.
Customer support
Our team of real people is available to provide quick assistance.
2min
from launch to signed document
80%
faster approvals (paper vs. email)
100%
legally binding and EU-compliant
0
no hidden costs and no subscription
– BUDGET
No fixed plans, no restrictions
🎁8 free credits
– FEATURES
Key functionalities
| Fast and easy signing: Signatures are legally valid and personalized with a name, date, and logo. | |
| Signature levels (SES, AES, and QES): Apply different electronic signature levels and standards according to regulatory requirements or internal rules. | |
| Workflow creation: Set up and customize signing and approval workflows. Define the sequence of tasks, assign roles, and automate notifications. | |
| Workflow editing: Edit existing workflows: change the order, add or remove participants, customize rules and automation. |
| Notifications: Highly detailed settings allow users to customize notifications, workflow preferences, and signing conditions—at the individual, team, or company level. | |
| Activation and recipients: Notification settings are customizable – users can define which events trigger emails (e.g., reminders, process completion, or rejection) and who will receive them (signers, process initiators, CC recipients, or defined groups). | |
| Workflow settings: Workflow preferences can be customized by user, group, or organization, including default roles, routing, mandatory fields, expiration dates, and compliance settings. | |
| Templates: Significantly speed up routine processes by creating ready-made templates from which you can quickly generate new workflows later. |
– SECURITY AND TRUST
Highest standards in the industry
The highest level of security and legal validity — confirmed by EU regulation and 5 ISO certificates.
ISO 9001
ISO 27001
ISO 27017
ISO 27701
ISO 22301
European trust service
Vizibit is on the official register of trusted service providers — ensuring security and formal legal recognition.
eIDAS Compliance
Documents signed via SignFlows are legally valid in all EU member states.
GDPR Compliance
GDPR-compliant operations, featuring a Data Protection Officer and an encrypted archive.
Long-Term Validation (LTV):
Signature authenticity verification long after the document has been signed.
– IMPLEMENTATION
Implementation options
On-Premise (Local)
Installation into your own digital environment or integration with your existing internal applications via API.
Quick activation and legal compliance.
Simple integration (REST API).
All your contracts are encrypted and protected, and you manage who accesses them, when, and how.
Saas (Cloud)
Installation into your own digital environment or integration with your existing internal applications via API.
The system is ready immediately, without server installation or burdening your IT department
Easy connection with external tools and signing from any device and location.
We take full care of security updates, backups, and legal compliance.
– FAQ
Questions and answers
Yes. SignFlows complies with eIDAS or ZertES standards, and when using qualified signatures, it produces legally binding documents.
You can use SignFlows for any documents that require legal validity, which covers a wide range of business documentation: electronic invoices, contracts and agreements, HR (Human Resources) documents, purchase orders, and travel orders.
Yes, the on-premise implementation option is built for easy and flexible integration with your current digital environment. You can integrate it with existing systems such as Document Management Systems (DMS), eArchives, Microsoft SharePoint, Accounting, and Customer Relationship Management (CRM). APIs allow you to automate document signing workflows directly from your internal applications and automatically return data on signed contracts back into those systems. Additionally, thanks to official extensions (Microsoft 365 Add-in and Google Add-in), you can initiate signing processes directly from the tools your team already uses every day.
Yes, to sign legal documents, a valid digital identity (such as a qualified electronic signature) is required.
Create a digital identityVizibit operates on a “Pay-as-you-go” pricing model based on credits. We only charge active users who use the applications, and unused credits never expire, giving you complete control and insight into your spending.
Ready to do business without waiting for signatures?
Join the companies that are already saving hours and euros using SignFlows.
